Maintenance

Driver inspections, work orders, and scheduled reminders — how a truck stays roadworthy without a spreadsheet.

Driver inspections (DVIR-lite)

From a shipment's Inspections tab, a driver picks a stage: Pickup, Delivery, Pre-trip (vehicle safety), or Post-trip (vehicle safety).

• —Pickup/Delivery checks: Door / seal intact, Cargo condition OK.
• —Pre-trip/Post-trip checks: Tires OK, Lights OK, Brakes OK, Defect found. Checking a defect adds a severity (Low/Medium/High — truck not safe to drive) and a required description.

Every inspection also records Odometer (km), Fuel level (%), notes, and an optional photo — submit with Submit inspection.

A high-severity defect reported on a pre-trip or post-trip inspection automatically marks the truck Out of serviceand opens a work order for you — you don't have to catch it manually. Low- and medium-severity defects just notify admins.

Work orders

The Maintenance page header shows how many work orders are currently open. To open one yourself, expand + Open work order (puts the truck into Maintenance), pick the truck, and fill in a problem description, workshop, and estimated cost. Opening it sets the truck's status to Maintenance if it was previously Active.

1. Start moves it to In progress.
2. Complete asks for the actual cost, and only puts the truck back to Active if no other work order is still open on it.
3. Cancel closes it out without completing it.

Filter the list by All/Open/In progress/Completed/Cancelled. Work orders opened automatically from a defect are tagged "auto-opened from DVIR defect" so you can tell them apart from ones you opened yourself.

Scheduled maintenance

From a truck's own page, open Schedule an upcoming task and pick a type — Oil change, Tire inspection, Insurance renewal, Registration renewal, or Other — with a description and at least a due date or a due odometer reading (you need one or the other). Submit with Schedule task.

A background check runs every 5 minutes and notifies every admin once a task is due within 7 days, or once it's already past its odometer threshold — you get exactly one reminder per task, not a repeated nag. For odometer-based tasks, the truck's current odometer is worked out automatically from its most recent inspection or fuel log, so there's nothing extra to keep in sync.

Mark a task done with Complete (optionally recording the odometer at completion), or Removeit if it's no longer needed.